Office Administrator / Receptionist (In-Person)

Job Title: Office Administrator/Receptionist

Job Summary: We are seeking a polished, reliable, and professional office administrator/receptionist to be the first point of contact for our law firm. The ideal candidate will have excellent communication skills, a strong customer service mindset, and the ability to multitask in a fast-paced legal environment. This role is vital in ensuring a welcoming atmosphere for clients while supporting the firm’s administrative operations.

Key Responsibilities:

• Phone System Management: Answer, screen, and direct phone calls promptly and accurately.
• Mail Management: Handle incoming and outgoing mail.
• Client Management: Return phone calls as directed by attorneys and legal staff.  Schedule client appointments and attorney meetings.
• Administrative Tasks: Greet clients, visitors, and vendors in a professional and courteous manner.  Assist attorneys and legal staff with administrative tasks as needed.  Manage office supplies inventory and place orders when necessary.
• Confidentiality: Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
• Data Entry: Perform data entry, scanning, and filing of client records and legal documents.

Qualifications:

• Education: High school diploma or equivalent required.
• Experience: Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.
• Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients.  Bilingual is a plus.
• Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.
• Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

Hourly Pay Range:
$18-$30/hr

Job Type:
Full-time.  In Office.

Benefits:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off and Paid Holidays

Please email your resume to careers@tenantslawfirm.com

In the subject line of your email, please include “LAAC” and the position you are applying for.

Example:
LAAC – Job Position

Please include the following information in your email:

• Your desired hourly pay range