Part-time Administrative Assistant/Bookkeeper

Position: Administrative Assistant/Bookkeeper (Part-Time)
Location: Remote (MIE is based in Philadelphia, but all staff work remotely)
Pay: $25/hour
Hours: 25 hours per week

MIE is seeking a highly organized and motivated Part-Time Administrative Assistant/Bookkeeper to join our team! This fully remote role will focus on finance-related tasks, event management, social media coordination, and general clerical, data-entry, and administrative duties to support the day-to-day operations of our organization. The ideal candidate will have experience with QuickBooks Online, Salesforce, Hootesuite, and social media, and website content management, as well as a strong attention to detail.

Key Responsibilities:

• Finance & Bookkeeping: Input financial data into QuickBooks Online, run monthly and quarterly reports, assist with budget tracking and reconciliation, and ensure financial records are accurate and up to date.
• Event Registration Support: Monitor and manage event registrations in Salesforce, ensuring accurate data entry, follow-ups, payments, credits, certificates of attendance, and receipts, and participant communication.
• Social Media Support: Assist in managing social media accounts (e.g., Facebook, Twitter, LinkedIn, Instagram via software such as Hootsuite), including content scheduling, posts, and engagement tracking.
• General Administrative Support: Provide general administrative assistance as needed, including scheduling, routine data entry, document preparation, track and update subscription renewals and listserv contacts, and other office tasks.
• Website Content: Update MIE online job board, upload MIE library documents, and maintain website content.

Qualifications:

• Proven experience as an administrative assistant or bookkeeper, preferably in a remote work environment.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Strong proficiency with Microsoft Office Suite, QuickBooks Online and Salesforce, Adobe products, and the ability to learn new or updated software.
• Experience with social media management tools (e.g., Hootsuite) and content scheduling.
• Strong attention to detail and ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Professional and positive attitude and ability to communicate professionally and sensitively with people from all ethnic groups and social backgrounds

Additional Details:

• Hours: This is a part-time position with 25 hours per week. Flexible work schedule within the week, but availability during regular business hours is required.
• Compensation: Pay is $25/hour.
• Benefits: Flexible work schedule, 6% employer 401k contribution, and paid leave.
• Remote Work: This is a remote position; candidates must have access to reliable internet and a quiet workspace.

How to Apply:

Please submit your resume and a brief cover letter explaining why you would be a great fit for this position to MIE Executive Director Kesha James at kjames@mielegalaid.org. In your cover letter, please highlight your experience with QuickBooks Online, Salesforce, and/or social media and website content management.

Applications will be accepted through Friday, September 26, 2025.

We look forward to hearing from you!