Grants and Contracts Officer (Oakland, CA)
Grants and Contracts Officer (Oakland, CA)
Do you want to help to tell the story of how legal services can help end inter-generational poverty and address social injustice? Help engage public and private funders in supporting BayLegal’s mission to provide free civil legal services to low-income individuals and families in the Bay Area and remove the legal barriers to health, safety, and stability. Join the largest poverty law firm in the Bay Area dedicated to fighting for the social safety net, breaking cycles of poverty and social inequality.
If you love working with people and have a strong commitment to social justice, with a minimum of 3+ years’ experience prospecting, evaluating and managing grant and contract opportunities, we would love to talk with you.
Bay Area Legal Aid (BayLegal) is on the front lines fighting for our clients’ rights. Last year, BayLegal removed legal barriers to health, safety, and stability through representation, legal advice and information, referrals, community education, and advocacy for more than 75,000 low-income individuals and their families throughout seven Bay Area counties.
As a regional poverty law firm that has been serving our local communities since the 1960s, we are committed to working alongside our clients and community partners to address inter-generational poverty and social inequality. We practice in multiple legal substantive areas to help our clients protect their livelihoods, their health, and their families. BayLegal works to prevent domestic violence and sexual assault, increase economic stability, protect consumers, expand access to healthcare, and prevent homelessness. Our clients include the working poor, families with children, foster youth, seniors, immigrants, veterans, and persons with disabilities. By serving clients at a wide range of access points, including our six regional county offices, our mobile advocacy clinics, and our nationally recognized legal hotlines, BayLegal has a unique viewpoint to identify patterns of illegal practices and barriers to our clients’ rights in need of broader advocacy and potential impact litigation. For our clients, BayLegal makes the difference between staying in poverty and thriving toward a brighter future.
About the Role: We are seeking an experienced, culturally sensitive Grants & Contracts Officer with a strong commitment to social justice, to be a member of our Grants & Contracts Team.
Responsibilities: As a member of BayLegal’s Grants & Contracts Team, the Grants & Contracts Officer will:
- Maintain a portfolio of grants and contracts, including federal, state and local cost reimbursable grants, as well as foundation and corporate grants;
- Help to develop new proposals –researching new funding prospects and working with program staff and collaborative partners to prepare and submit applications for new and renewal funding;
- Monitor and assure grant and contract compliance, including working with program staff, collaborative partners and finance team to: monitor project deliverables and spending; develop and submit timely narrative reports and invoicing; process contracts; coordinate and attend site visits with funders; and meet any additional funder requirements;
- Establish, build, and maintain good relationships with funder contacts;
- Work closely with BayLegal’s Finance Department to develop and modify grant budgets, ensure timely submission of invoices, monitor grant spending, and ensure timely and complete communication on all grant related issues;
- Maintain grants and contracts tracking system, records, files, and databases (Salesforce); and
- Assist the Director of Grants & Contracts and Executive Director with projects related to the strategic development of institutional funding support
Skills and Abilities:
- A commitment to fostering inclusivity and equity, as well as humility when working with colleagues and partners at the intersection of multiple identities, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigration status, religion, physical and mental disability, and/or limited English proficiency.
- Passion for BayLegal’s mission and possesses an ability to understand and enthusiastically articulate the goals and vision of a multi-disciplined poverty law firm
- Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision
- Ability to work well with colleagues and community allies in a variety of settings
- Excellent communication skills (oral and written)
- Strong analytical skills
Experience and Education:
- Has a minimum of three (3) years of experience prospecting and evaluating grant opportunities, submitting grant applications, managing a portfolio of grants, including government (federal, state and/or local) cost reimbursement grants or contracts and foundation grants, and/or managing direct services programs;
- Experience developing, analyzing and managing budgets;
- Experience analyzing programmatic data and business processes;
- Experienced using fundraising software and understands the value of a data-driven fundraising process;
- Experience with Salesforce is preferred;
- Experience and comfort working with marginalized and diverse populations; and
- A Bachelor’s degree is required. Master’s degree in non-profit management or related field is preferred.
Diverse candidates are strongly encouraged to apply.
COVID-19 remote work: Due to the COVID-19 Pandemic, all BayLegal employees are currently working remotely from home. While BayLegal has implemented detailed health and safety protocols to minimize risk of exposure and have an evolving plan for reopening our local offices, we anticipate remaining primarily remote at least throughout the rest of 2020. All employees are expected to be able to primarily work remotely from home until BayLegal determines it is safe to reopen offices. All employees are issued BayLegal computers, provided with appropriate supplies and BayLegal covers reasonable work-related expenses. BayLegal has implemented and continues to explore additional technologies to make working remotely as efficient and connected as possible. All employees receive a flat-rate monthly amount to cover the use of personal IT equipment, including internet. Due to the COVID-19 crisis and its impact on personal lives, BayLegal is open to providing flexibility regarding work schedules and part-time or full-time employment to the extent feasible for the position.
Compensation and Benefits: We offer a diverse, family friendly environment, and competitive compensation along with a generous benefits package which includes 100% employer covered medical, dental, and life insurance for employees and up to 40-50% for dependents; long term disability insurance; student debt repayment program; dependent childcare employer contribution program, and a 401k retirement plan after one year of employment with immediate vesting. Generous paid leave policy includes: sick leave; parental leave; 14 holidays each year and vacation (starting at 13 days and increasing with additional years of employment).
Applications: Bay Area Legal Aid thrives on our diversity and we are proud to be an equal opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply. Review of applications will begin immediately and continue until the position is filled. Applicants are encouraged to apply as soon as possible. Please send the following materials to email@example.com, and reference “Grants and Contracts Officer” in your application and subject line of the email:
- Cover letter including responding to the question below (does not need to be limited to one page)
- Writing Sample, preferably a grant application narrative or narrative report
As part of your cover letter, please address the following:
BayLegal’s clients are low- and very low-income members of our communities. They include persons of color, LGBTQ individuals, working poor, seniors, veterans, people with disabilities and persons from other underrepresented groups. To ensure our organization is best serving these populations, BayLegal strives to promote an evolving set of behaviors and attitudes amongst our staff, as well as policies that enable us to work effectively in all cross-cultural situations, with clients, with our coworkers, and with the community. We see this as a commitment to enhance the provision of our services to all clients; to raise the level of positive client outcomes; and to create an inclusive and respectful workplace in which differences are acknowledged and valued.
How do you think your personal background or experiences, professional or otherwise, have prepared you to serve our client base effectively and to contribute to our commitment to humility, inclusion and diversity? Feel free to think broadly about your response to this question, applying various aspects of your life and personal experiences.