POSITION: Executive Assistant
LOCATION: Program Administration
SALARY: TBD/Annual DOE, excellent benefits
APPLICATION DEADLINE: Continuous until position is filled
The Legal Aid Foundation of Los Angeles (LAFLA) is the frontline law firm for people living in poverty across Greater Los Angeles and is currently accepting applications for the position of Executive Assistant. LAFLA seeks to achieve equal justice for poor and low-income people in greater Los Angeles. We change lives through direct representation, systems change, and community education.
The Organization: LAFLA (www.LAFLA.org) is a nonprofit law firm that protects and advances the rights of the most underserved – leveling the playing field and ensuring that everyone can have access to the justice system. Every year, LAFLA helps more than 100,000 people in civil legal matters by providing direct legal representation and other legal assistance for low-income people across the Greater Los Angeles region. Our unique combination of neighborhood offices, self-help centers at courthouses, and domestic violence clinics puts LAFLA on the frontlines in communities at the forefront of change. LAFLA has over 100 employees with over 70 attorneys. LAFLA operates five neighborhood offices and several off-site locations. For more information, please visit www.lafla.org
Job Summary: LAFLA is seeking an experienced executive assistant that possess the administrative skills, technical competence, and knowledge expected for a seasoned administrative professional. The Executive Assistant is responsible for providing administrative support to the Executive Director, Deputy Director, the Director of Litigation & Policy and LAFLA’s Board of Directors.
- Supports Executive Director, Deputy Director and Director of Litigation and Policy in all day to day activities including routine and advanced administrative tasks;
- Support the Board of Directors and its committees, including coordinating meetings of the Board of Directors and its committees, maintaining board documentation, keeping minutes of meetings, preparing agendas, and preparing and distributing board packets;
- Provides high-level administrative support to the Executive Director, in addition to coordinating and completing special projects and assignments;
- Ensure administrative office operates effectively and efficiently, and is well organized;
- Serves as a liaison between the Executive Director and senior-level management staff, members of the Board Directors, donors, and volunteers;
- Maintains quality filing and communications systems including electronic document management and archiving;
- Manage documents requiring signatures and authorizations;
- Manages domestic travel arrangements for staff;
- Draft and design general correspondences, memos, charts, tables, graphs, agendas and minutes. Proofread copy for spelling, grammar, and layout, making appropriate changes;
- Work on complex assignments where independent action and a high degree of initiative are required;
- Screens incoming correspondence in a wide range of areas requiring a thorough knowledge of procedures and policies of the Foundation;
- Exercises diplomacy, independent judgment and initiative in screening incoming calls;
- Coordinates meeting and retreat logistics, and prepares agendas; and
- Maintains confidential and administrative files.
- A bachelor’s degree, and a minimum of 2 years of experience directly supporting a senior executive;
- Proven project management and project delivery experience;
- Ability to manage, anticipate, coordinate and facilitate activities with colleagues;
- Ability to handle sensitive and confidential situations with diplomacy;
- Demonstrated ability to manage multiple tasks and complex logistics in a high pressure environment;
- Must have excellent inter-personal skills including verbal & written communication skills;
- Excellent organizational skills and attention to detail;
- Highly experienced in electronic communications;
- Strong work ethic/self-motivated multi-tasker with excellent organizational, verbal, and writing skills;
- Excellent computer skills in Microsoft office suite (Word, Excel, PowerPoint, Outlook);
- Must be able to exercise independent judgment and initiative;
- Must act in a confidential capacity with discretion and professionalism;
- Must be able to create reports, handle correspondence and compose letters independently or from oral or written instructions;
- Must be able to work evenings, and weekends as required; and
- Must have the ability to travel.
- Ability to juggle and prioritize multiple, competing tasks and demands and know when to seek supervisory assistance;
- Ability to serve as a gatekeeper for the Executive Director, limiting distractions and handling routine requests;
- High level of professionalism, diplomacy, and sound judgment;
- Maintain strict confidentiality on highly sensitive matters;
- Team oriented;
- Proactive and works well independently;
- Excellent communication skills; and
- Committed to the principal of equal justice.
HOW TO APPLY – Please submit a cover letter and resume online to firstname.lastname@example.org. Include “Executive Assistant-Administration” in the subject line.
PROBATIONARY PERIOD – A nine-month probationary period will be required.
AN EQUAL OPPORTUNITY EMPLOYER – Selection will be based solely on merit and will be without discrimination because of race, color, national origin, ancestry, ethnicity, citizenship, creed, sex, gender, sexual orientation, gender identity, transgender status, age, religion, genetic information, physical or mental disability, medical condition, military or veteran status, pregnancy, childbirth or related medical condition, marital or registered domestic partners status, or any other legally protected status.